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PRIVACY POLICY​

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 PRIVACY STATEMENT 
 

Atlantic Financials Ltd is authorised and regulated by the Financial Conduct Authority, registration number 816265. Atlantic Financials’ registered office and place of business is Devonshire House, One Mayfair Place W1J 8AJ,  London, United Kingdom​. Atlantic Financials is registered with the Information Commissioner’s Office under number ZA530715.

Atlantic Financials is committed to the security, confidentiality and protection of personal data. This policy explains how we use personal data and should be read in conjunction with any other documentation provided directly to you.

We constantly review our systems and data to ensure the best possible service to our customers. This policy was last updated on 3rd February 2021 and may be amended from time to time.

 

 

 GENERAL DATA PROTECTION REGULATION 

 

The European Union (EU) General Data Protection Regulation (GDPR) will be enforced from 25th May 2018. It supersedes the UK Data Protection Act 1998. Under the regulations, the definition of personal data is expanded and individuals are given the right to control and choose how their personal data is used.

 

 

 PERSONAL DATA 

 

According to the Information Commissioner’s Office (ico.org.uk) the GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier. The data we collect is detailed below.

 

 

 DATA CONTROLLER 

 

A controller determines the purposes and means of processing personal data. For the purposes of this policy, Atlantic Financials is a data controller in respect of any personal information we hold about you.

 

 

 HOW WE OBTAIN YOUR PERSONAL DATA 

 

We collect personal data through services that we provide and receive. Typically, it comes from the following sources:

  • Contractual agreements or other material provided during our relationship.

  • Correspondence received from you such as email, telephone conversations, facsimiles, letters, face to face discussions, text messages, contact through our website and other forms of communication. We may keep a record of all correspondence received. We are required to record telephone and electronic communications that contain order execution instructions.

  • Depending on our business relationship, we may use third party firms for credit reference and money laundering checks.

 

Certain information may be provided to Atlantic Financials automatically by your web browser or application when entering or utilising the Site, including, as examples: device identifiers, browser types, operating systems, access dates and times, and referring and exiting URLs.

Certain areas and services on the Site may ask you to provide information, including through completion of forms on the Site. This may include providing personal information.

 

 

 PERSONAL DATA WE COLLECT 

 

If you are a customer, we collect information to assist in the provision of services to you. This information may include:

  • Your full name including title, maiden name, marital status, date of birth and gender.

  • Contact details such as residential address, email and telephone numbers.

  • Financial information, including your bank account and details of investments held with us and elsewhere. We may also record details of financial transactions placed across your accounts, whether held with us or elsewhere.

  • Identifiers such as your national insurance number or equivalent in overseas jurisdictions, tax reference, driving licence number, passport number, internet protocol address and our own internal identifiers.

  • Data used to access our client portal such as username, password, online preferences, and usage information.

  • Information required to conduct ‘know your client’ checks such as details relating to your passport or other photographic identification, your credit history, current and previous addresses and source of funds.

  • Other information provided during your dealings with us.

If you are a business associate, we collect information to monitor services we have contracted for, or to assess services that are available to us. This information may include:

  • Your full name including title.

  • Your occupation and job title.

  • Contact details for you at your place of business such as address, email and telephone number.

  • Other information provided during your dealings with us.

Please note, we do not request any special categories of personal data. Under the GDPR, special category data is more sensitive and therefore needs more protection. Categories include race; ethnic origin; politics; religion; trade union membership; genetics; biometrics (where used for ID purposes); health; sex life; sexual orientation.

When requested, you are not required to provide personal information, however, in doing so, we may not be able to proceed with a business relationship.

 

 

 OUR USE OF YOUR INFORMATION 

 

We collect and use information to provide services to you, or to receive services from you, in accordance with contractual obligations. We only use your information for our legitimate interests or, in certain circumstances, for those of a third party.

Our legitimate interests are:

  • To administer and operate customer account(s) and to provide investment services.

  • To provide information relevant to the services we provide.

  • To facilitate our business operations and to ensure compliance with any legal and regulatory requirements that we are subject to.

 

 

 SHARING OF YOUR PERSONAL DATA 

 

When we use your personal data for the purposes set out above, we may only share it with:
– custodians, clearing houses or other third parties contracted with us (and that agree to be bound by appropriate confidentiality restrictions) in order to carry out these contractual services for you or for your benefit
– any law enforcement, regulatory, tax and other governmental authorities where we are required to do so by law or regulation
– any introducing broker or financial intermediary from whom we receive your personal data
– persons ostensibly authorised to act on your behalf, including your financial advisers, appointed persons or your bank.

All third parties are required to maintain the confidentiality of your personal data and to treat it in accordance with the law. Third parties are not permitted to use your data for any purpose other than that covered by their contractual arrangements with us.

We may disclose your personal information as required by, or to comply with, legal, regulatory or statutory requirements, or at the request of supervisory or governmental bodies.

Your personal data is not shared with any other organisations for marketing purposes and will not be used by us for marketing purposes unless explicit consent has been provided by you.

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Subscribers and visitors understand and accept that any Personal Information or any other information or documents relating to Subscribers and visitors that are disclosed, transmitted or Processed pursuant to this Agreement may be sent outside the UK and your country of residence and/or to persons or entities that are not subject to the same legal or regulatory requirements regarding data protection as are provided by UK law. These disclosures may involve overseas storage and other overseas transfer, processing and use of Personal Information and disclosure to third parties. In case Personal Information is transferred to countries or territories outside of the UK and your country of residence that are not recognized by the European Commission as offering an adequate level of data protection, Atlantic Financials and its affiliates have put in place appropriate data transfer mechanisms, in particular contractual clauses, to ensure Personal Information is protected in compliance with the Data Protection Law. Details of the data transfer mechanism can be obtained by contacting the Atlantic Financials.

 

 

 YOUR RIGHTS 

 

Data protection laws provide you with the following rights:

  • The right to check if we hold personal information about you.

  • The right to see the information we hold about you.

  • The right to have inaccurate information rectified.

  • The right to be forgotten and to have certain information erased.

  • The right to restrict processing of your personal data.

  • The right to request that your personal information is transferred to a commonly used machine-readable format and provided to you or a third party.

  • The right to object to the use of your information, including the right to restrict marketing.

  • The right to restrict automated decision making and profiling.

  • The right to withdraw consent previously provided to us to handle your information.

 

To exercise any of these rights, please get in touch using the contact details at the bottom of this policy.

Please note, if you are a client, by executing some of these rights, we may not be able to continue providing services to you.

If you are not satisfied with how we have handled your information you have a right to complain to the Information Commissioner’s Office (ico.org.uk).

 

 

 RETENTION 

 

We can retain your personal information for as long as required to provide services to you. After the termination of contracts, we may retain data for a period of six years to comply with legal and regulatory requirements. After the expiration of six years, your personal data will be deleted.

If compelled to do so by statutory, regulatory or governmental bodies, we may retain your personal data for longer than six years.

 

 

 THIRD PARTY WEBSITES 

 

Our website may include links to others, but we are not responsible for the accuracy or completeness of information supplied by third party sites. We suggest you read the individual privacy policies for any websites visited.

 

 

 COOKIES 

 

When accessing our website and client portal, cookies, small text files placed on your computer, may be used. Browsers recognise when a cookie is offered and permit you to refuse or accept it. On this website we have activated the IP anonymizer function for Google Analytics, however, it may be used by Google Analytics to track user behaviour.

This website uses cookies. We use cookies to personalize content, to provide social media features and to analyze our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services. You consent to our cookies if you continue to use our website.

Cookies are small text files that can be used by websites to make a user's experience more efficient.

The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission.

 

 

 HOW TO CONTACT ATLANTIC FINANCIALS 

 

If you have any questions about the Privacy Policy, comments or enquiries regarding the collection, processing and storage of your personal information by Atlantic Financials, please contact us via email at contact@atlanfin.com or in writing to: Devonshire House, One Mayfair Place W1J 8AJ,  London, United Kingdom​.

 

 

YOUR CONSENT APPLIES TO THE FOLLOWING DOMAIN: WWW.ATLANFIN.COM

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